The Canadian Council for the Advancement of Education – Ontario, the regional chapter of the Canadian Council for the Advancement of Education, is dedicated to serving the professional development needs of Advancement professionals in Ontario. CCAE-Ontario strives to involve members from all post-secondary institutions and disciplines within the Advancement profession in Ontario and nationally.
1.0 Name:
The name of the organization is The Canadian Council for the Advancement of Education – Ontario Region/ Le Conseil canadien pour l'advancement de l'education – region d’Ontario.
2.0 Mission:
CCAE-Ontario is dedicated to support the mission of CCAE through the provision of cost-effective professional development opportunities and the promotion of cross-disciplinary interaction in Ontario.
3.0 Membership:
3.1 Advancement professionals representing all Ontario educational institutions that are members of CCAE are voting members of CCAE-Ontario according to the CCAE constitution.
3.2 The Board of CCAE-Ontario, upon the approval of a majority of members at a general meeting, may accord individuals honourary membership in CCAE-O.
3.3 CCAE-Ontario may involve associate members of CCAE in regional programs.
4.0 Board of Directors:
4.1 The affairs of CCAE-Ontario are administered by its Board of Directors as set out below.
4.2 The Board of Directors is composed of the President, the Immediate Past President, the Vice-President, the Secretary, the Treasurer, and seven other Directors. The Board make-up should reflect the broad membership of the organization including representation from Alumni Affairs, Development, Marketing and Communications, Advancement Services, universities, colleges, independent schools, and all regions of the province.
4.3 The Board of Directors supervises and directs the affairs of CCAE-Ontario; determines the organization's policies within the limits of the CCAE and CCAE-Ontario constitutions and bylaws; pursues the mission of CCAE-Ontario; and supervises the disbursement of CCAE-Ontario funds.
4.4 The Board of Directors is elected for a two year term at the Annual General Meeting. Normally, Directors will serve no more than five consecutive years on the Board unless they hold the positions of President, Vice-President, Immediate Past President, or Ontario Regional Director on the CCAE Board. When there are vacancies on the Board during its term of office, the Nominating Committee will recommend a replacement Director to the Board for its approval.
4.5 The Board of Directors meets at least three times per year times at places determined by the President.
4.6 Quorum for Board meetings is 50% + 1 of its membership at the time of the meeting.
4.7 The Executive Committee of the Board is composed of the Officers, being the President, the Immediate Past President, the Vice-President, the Secretary, the Treasurer and Regional Representative to the National Board. The Executive Committee is mandated to conduct urgent business of the organization and implement the resolutions of the Board of Directors.
4.8 The Nominating Committee is chaired by the Immediate Past President and also includes the President and Vice-President. In the absence of an Immediate Past President, the President and Vice-President shall conduct the business of the nominating committee. The Committee nominates a slate of Directors-at-large and Officers to the general membership at the Annual General Meeting. The Committee calls for nominations from the general membership at least 21 days prior to the Annual General Meeting for submission to the Committee at least 10 days prior to the Annual General Meeting. As well, the Committee nominates replacements for any Directors who leave the Board or Officers who step down from their positions during their terms.
5.0 General Meetings:
5.1 CCAE-Ontario conducts its Annual General Meeting (AGM) in Ontario at a time and place determined by the Board of Directors but prior to the CCAE Annual General Meeting. Notice of the AGM is sent at least 21 days beforehand to the member institutions of CCAE-Ontario. At the AGM, the following take place: the annual reports of the President and Treasurer, the report of the Nominating Committee and election of the Board of Directors as well as other business raised by the Board of Directors or the general membership.
5.2 All members including members of the Board are eligible to vote at General Meetings according to the CCAE constitution and procedures.
5.3 When there are elections, the voting is conducted by the Past-President, or in his/her absence the President, by secret ballot.
5.4 Other general meetings may be called by the Board of Directors or as a result of the written request of at least 20 members of CCAE-Ontario to the President. For general meetings, members are sent notice of the meetings, its time, and locations at least 21 days prior to the meeting.
5.5 The President chairs general meetings, the Executive Committee and the Annual General Meeting.
6.0 Finances:
6.1 CCAE-O maintains its own bank account and investments through the Treasurer and signing authorities shall be any two of the President, the Vice- President, and the Treasurer.
6.2 The Treasurer presents an annual report on the finances of the organization at the AGM.
6.3 Revenue for CCAE-O is normally derived from CCAE-O programs and annual grants from CCAE National.
6.4 The fiscal year of CCAE-O is April 1st to March 30th.
7.0 Amendments:
7.1 Amendments to this document are made by simple majority vote at general meetings after notice of the proposed changes have been circulated to member institutions at least 21 days prior to the meeting.
Approved by the CCAE – Ontario membership at the AGM – 1995/04/21
Proposed revisions August 2003
Item 4.2 amended, April 21, 2006, AGM. Approved by membership.
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