Secretary Job Description

POSITION TITLE:              
Secretary, Canadian Council for the Advancement of Education - Ontario (CCAE-Ontario)

TERM OF OFFICE:            
One year; may not be more than five consecutive years.

PURPOSE OF POSITION:

The Secretary  helps prepare and record the activities of the CCAE-Ontario. The Secretary also sits as a member of the Executive of CCAE-Ontario.

RESPONSIBILITIES OF THIS POSITION:

The Secretary:

• pre-circulates all CCAE-Ontario related meeting agendas and minutes          
• attends all Board meetings and takes appropriate minutes
• attends all meetings of the Executive Committee of the Board and takes appropriate minutes
• attends the annual general meeting(s) of CCAE-Ontario and takes appropriate minutes
• assists in programme planning and implementation of Board activities
• may be asked to provide on-site assistance at CCAE-Ontario activities
• helps market and publicize CCAE-Ontario events and activities. 
• assists with annual business plan development
• attends (as able) all CCAE-Ontario events
• keeps informed about Educational issues as they affect the needs of CCAE-Ontario 

QUALIFICATIONS REQUIRED FOR THE POSITION:

• knowledge of the CCAE-Ontario terms of reference and goals
• prior Board of Directors experience, is an asset
• demonstrated leadership ability
• experience in meeting management
• ability to work with a diverse advancement population and other educational stakeholders 

TIME REQUIREMENTS: 

• preparing for, leading  and following up on all related meeting agendas and minutes
• attendance at all CCAE-Ontario Board and Executive meetings
• attendance at all CCAE-Ontario annual general meeting(s)
• participation at all CCAE-Ontario activities and events

LOCATION OF MEETINGS/EVENTS:

• meetings are held at the location called by the President. Typically at least      two meetings a year are held in a Toronto location

CCAE-Ontario Mission

CCAE-Ontario is dedicated to support the mission of CCAE through the provision of cost-effective professional development opportunities and the promotion of cross-disciplinary interaction in Ontario.

DATE OF APPROVAL: February 1998
DATE OF REVISION:  February 1998
DATE OF LAST REVIEW: November 1998